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Operations Manager

The Fountain of Youth, Dubuque, IA

This listing has expired

  • Monitors and ensures compliance and funder requirements for the non-profit.
  • Facilitate the annual budget process.
  • Reviews financial statements and data. Utilize financial data to improve efficiency. Prepare and control operational budgets.  Control inventory.  Recommend strategies for the financial well-being of FoY.
  • Responsible for office management including but not limited to, telephone and internet services, connecting with building management, postage, UPS/FED Ex Services, copier, hardware, software, and leased equipment.
  • Provide administrative assistance, including oversight of facility vendors and contracts and establishing and managing vendor accounts and relationships.
  • Works with the Executive Director to assist in the recruitment and replacement of required staff; training and development of new staff, establishment of organizational structure; delegation of tasks and accountabilities. Establish work schedules and supervise staff.
  • Maintains employee personnel files, the FoY personnel policy handbook, job descriptions and provides periodic review and updates.
  • Manage the overall accounting & bookkeeping for the organization including accounts payable and receivable, inventory, assets, banking, and payroll functions. Handles entry of income, expenses, and payroll via QuickBooks.
  • Works closely with the Executive Director to handle revenue for all development initiatives, including but not limited to:
    • Creating and monitoring all grant budgets and grant-related information.
    • Processing and tracking all forms of donations; tracking use of funds and producing reports.
    • Event planning and communications
  • Provide monthly financial reporting and analysis of financial statements, including statement of activities, fund balance, sources/uses of funds to the Executive Director and to the Board of Directors.
  • Oversees insurance policies & renewals, including general liability, property, workers comp, directors & officers, etc.
  • Manages MOU contracts, contracts with public & private agencies, grant contracts and files.
  • Attends community meetings and events in the evenings and on weekends occasionally and when necessary.
  • Ensure the integrity of Salsa and QuickBooks programs used to store and maintain donor, sponsor, vendor, and participant information.
  • Work with Executive director on developing, tracking, and communicating program metrics
  • Coordinate the storage and communication of important documents
  • Work with our volunteers to understand and assist in implementation of technology changes
  • Manage and coordinate with volunteers and interns who work with FOY
  • Oversee new board member orientation and onboarding process
  • Work with the Board of Directors to ensure the Strategic Plan is being implemented.
  • Schedule, organize, plan, and execute committee and board meetings.
  • Other duties as assigned.
  • Bachelor’s degree in business, accounting, or administrative field preferred.
  • 3-5 years of experience in non-profit operations, administration, and finance.
  • Ability to communicate effectively and professionally, both orally and in writing.
  • Strong analytical and organizational skills with a keen attention to detail.
  • Excellent interpersonal skills to interact effectively with a diverse constituency.
  • Ability to work independently and collaboratively in a small, non-profit environment.
  • Proficiency with QuickBooks, Microsoft Office & Google Apps

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    The employee must occasionally exert up to up to 25 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects.  This position involves sitting most of the time but may involve walking or standing for brief periods of time.  

This listing has expired

Job Details

Req Num --
ID 776723
Dubuque, IA
Positions 1
Full Time
Pay --
Banking/Mortgage/Financial Services
Clerical/Office Administration
Human and Social Services
Human Resources
EMSI Skills Accounting
Accounts Payable
Accounts Receivable
Building Management
Detail Oriented
Event Planning
Financial Data
Financial Statements
Information Processing
Insurance Policies
Internet Services
Interpersonal Communications
Liability Insurance
Memorandum Of Understanding (MoU)
Microsoft Office
Office Management
Operations Management
Organizational Skills
Organizational Structure
QuickBooks (Accounting Software)
Strategic Planning
Training And Development
Health Insurance
Dental Insurance
Vision Insurance
Paid Vacation
Paid Sick Leave
Paid Holidays

Preferred Candidates

Years of Experience 2-5 Years
Education Bachelors

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