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13Feb

Accounts Payable Clerk

Eagle Ridge Resort & Spa, Galena, IL

This listing has expired

 

 ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following:

  • Review invoices for management approval, purchase orders, coding accuracy.
  • Maintain communication with vendors to ensure account issues are addressed and resolved in a timely manner.
  • Maintain purchase order log.
  • Match purchase orders to the invoices.
  • Code and enter invoices into payable system.
  • Review vendor statements and research statement discrepancies.
  • Update vendor listings with accurate addresses and contact information, federal identification numbers and status (for W-9 vendors only).
  • Ensure all recurring monthly invoices are received by vendors, and contact vendors if they are missing.
  • Prepare cash requirements report weekly for check run.
  • Cut checks weekly and provide back up for signatures.
  • Prepare checks for mailing.
  • File and keep accurate records of all paid invoices with check copies.
  • Prepare an open and closed purchase order listing quarterly for department heads.
  • Check accuracy on all month end accruals per department.
  • Open and extend and foot all incoming mail and distribute to department heads.
  • Receive daily receiving sheets from purchasing to be matched up to purchase orders.
  • Maintain a Capital project file per month.
  • Run general ledgers for each department for them to verify for month end accruals.
  • Maintain a utility usage log per each month per department.
  • Count daily cash deposits as needed.
  • Generate report and check with final numbers for Accounts Payable 1099’s at year end.
  • Cross-trained on other duties within the Accounting Department
  • Other duties as assigned

This listing has expired

Job Details

Req Num --
ID 750162
Location
Galena, IL
Positions 1
Type
Employee
Status
Full Time
Pay --
Categories
Accounting/Auditing
Clerical/Office Administration
Hotel/Hospitality/Tourism
Shifts
First Shift
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Retirement Plan
Paid Vacation
Paid Sick Leave
Paid Holidays

Preferred Candidates

Years of Experience 1-2 Years
Education High School/GED

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