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Office Assistant

University Of Wisconsin-Platteville, Platteville, WI

This listing has expired


Position Summary:

The Office Assistant serves as the office lead for document scanning and ensures documents are verified and linked to the correct student record within the electronic filing system (Perceptive Content/Image Now). 

As part of the customer service team, the Office Assistant will answer inquiries at the front counter, via phone and email, and is cross-trained to provide back-up coverage for other staff.  This requires an in-depth understanding of academic and administrative policies and the ability to interpret and communicate complex information to students, faculty, staff, and others. 

This is a full-time, 12-month basis position, offering a minimum starting wage of $14.54 per hour, plus excellent fringe benefits. A six-month probationary period is required. The normal working hours for this position are 7:45am to 4:15pm, Monday through Friday.


  • Serve as office lead for document scanning, including quality assurance to ensure all documents are linked to the correct student record for future retrieval
  • Train and supervise student employees to assist with document scanning and in the front office
  • Troubleshoot scanning issues with Information Technology Services (ITS) and reorder scanner parts
  • Facilitate day-to-day operations within the office; including the processing of a variety of forms
  • Process and sort office mail daily (including mailroom drop off and pick-up)
  • Serve as back-up for transcript processing and grade changes
  • Answer phones; assist callers and provide service at the front reception counter; and schedule appointments for office staff
  • Act as administrative support for academic appeals by preparing academic standing letters; receiving student appeals letters and scheduling appointments for personal appeals
  • Prepare student files and documentation for the appeals committee; communicate results of appeals to students and to applicable offices; and update student records as appropriate
  • Provides administrative support for the Office of the Registrar by editing content on department webpages and acting as office liaison for Education Abroad registrations

What You’ll Need to Succeed:

Minimum Qualifications:

  • High school diploma
  • Two years of office experience
  • Strong organization skills and exceptional attention to detail
  • Outstanding written, verbal, and interpersonal skills
  • Proficiency in the use of personal computers and current software applications, including, but not limited to, the Microsoft Office suite
  • Ability to work with the public (for example: current and former students, alumni, faculty, administration and external constituents)
  • Ability to problem-solve and be a positive contributor to a team

Preferred Qualifications:      

  • Two-year Associate degree in a relatable field
  • Experience working in a Registrar's Office or Student Services in Higher Education
  • Experience handling confidential information
  • Experience with a Student Information System, such as PeopleSoft
  • Experience with scanners and document imaging software, such as Perceptive Content


Why It’s Great to be a Pioneer:

Department Information:

The Office of the Registrar supports the academic mission of the university by providing the campus with:

  • Accurate, timely, and cost-effective services related to registration and graduation of undergraduate and graduate students.
  • The implementation, enforcement, and monitoring of academic and administrative policies related to academic records.
  • The creation, maintenance, and dissemination of academic records for past and current undergraduate and graduate students.
  • The development and distribution of course-related information.

For more information about the department, please visit our website:


Campus Information:

The University of Wisconsin-Platteville, founded in 1866, enrolls about 8,000 students in 42 baccalaureate and 6 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Application Deadline:

Applications must be received by the end of the day on March 8, 2020.

How to Apply:

Applications are required to be submitted electronically via the UW-Platteville careers portal. Complete applications must include:

  • Letter of application addressing all required qualifications
  • A current resume
  • Contact information (including name, telephone number, and email address) for 3 professional work-related references. Please state the relationship to each reference (supervisor, co-worker, etc.). One reference must be a current or former supervisor.

Questions about this position may be addressed to:
Kim Jasper at 608-342-1321

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.



This listing has expired

Job Details

ID 750496
Platteville, WI
Positions 1
Full Time
Pay --
Clerical/Office Administration
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Retirement Plan
Paid Vacation
Paid Sick Leave
Paid Holidays

Preferred Candidates

Years of Experience 2-5 Years
Education High School/GED

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