Human Resources AssistantLoras College, Dubuque, IA
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Loras College was founded in 1839 by the Most Rev. Mathias Loras, first Bishop of Dubuque, who established St. Raphael Seminary to educate young men for the priesthood, but with the expressed intention also of providing an opportunity for higher education to the citizens of the area. The college has functioned under several names (St. Raphael Seminary, Mt. St. Bernard, St. Joseph College, Dubuque College and Columbia College), finally adopting its present name during its centennial in 1939.
Loras is a Catholic liberal arts college dedicated to the total development of the student. Small enough to be personal, large enough to offer a wide variety of quality academic programs, Loras College recognizes the human dignity of each individual and challenges men and women to grow with purpose and direction. Relating the rich liberal arts tradition to a changing world, Loras strives to develop active learners, reflective thinkers, ethical decision makers and responsible contributors in their diverse professional, social, and religious roles. The College has an enrollment of approximately 1,600 students and employs over 375 faculty and staff members. Although employee turnover is low, interesting and challenging employment opportunities do exist in a variety of technical and professional career fields. More employment information is available at the Loras College employment opportunities webpage: https://loras.applicantpool.com/jobs/.
Loras College is an equal opportunity employer committed to creating an educational and work environment that is inclusive, rich in diversity, and supportive of all students, faculty and staff. Individuals from diverse racial, ethnic, and cultural backgrounds, women, veterans, and persons with disabilities are strongly encouraged to apply.
Provides administrative support services to the Director of Human Resources. Facilitates recruitment and the on-boarding of new employees. Manages all personnel files and maintains records. Updates job descriptions and org charts. Assists with FMLA, COBRA and unemployment programs.
Essential Functions Statement(s)
- Facilitates Recruitment:
- Posts open positions, gathers job descriptions, advertises in appropriate locations.
- Receives and tracks employment applications.
- Schedules interview visits when required and makes all necessary arrangements.
- Manages applicantpool system.
- On-Boarding New Employees:
- Sets up new employees in the HR system.
- Ensures personnel forms are completed.
- Coordinates on-boarding process.
- Provides orientation information and overview of benefits for prospective employees.
- Processes background checks.
- Manages Employee Data:
- Ensures that employee files are kept up-to-date.
- Tracks faculty tenure status.
- Tracks H1B visas.
- Tracks employee evaluations and notifies supervisors when due.
- Tracks leave time for all employees and prepares records each year.
- Manages employee verification of employment process.
- Tracks HR Metrics.
- Creates reports for HR and other departments as needed.
- Supports generation and processing of survey data.
- Ensures that documents, reports, accounts, and records are accurate and current.
- Ensures the HR Department is following the Document Retention Policy.
- Assists with yearly total compensation and benefits letters.
- Updates job descriptions on a continual basis.
- Updates organizational charts on a continual basis.
- Assists with FMLA program.
- Assists with annual 403(b) retirement plan audit.
- Assists with monthly reconciliation of health & dental billing.
- Off-Boarding Exiting Employees:
- Processes all termination paperwork.
- Assists with unemployment benefits process.
- Assists with COBRA benefits program.
- Supports Early Retirement program.
- Ensures termination checklist is completed.
- Maintains personnel files and records.
- Assumes responsibility for related duties as required or assigned
- Ensures that work area is clean, secure, and well maintained.
- Updates skills as required.
- Completes special projects as assigned.
- Supports the mission and vision of the College and respects the College's Catholic tradition.
- Mission and Vision This competency asks how well the employee meets the mission and vision of Loras College. Factors to consider when assessing this competency include respecting and living the Catholic mission of the College and being a good ambassador for the College both at work and in the community.
- Relationship Building Ability to effectively build relationships and maintain rapport with internal and external constituents.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Project Management Ability to organize and direct a project to completion.
- Accountability Ability to accept responsibility and account for his/her actions.
- Autonomy Ability to work independently with minimal supervision.
- Diversity Oriented Ability to recognize the value of a diverse workforce to the College.
- Time Management Ability to utilize the available time to organize and complete work within given deadlines.
- Analytical Skills Ability to use thinking and reasoning to solve a problem.
- Accuracy Ability to perform work accurately and thoroughly.
- Detail Oriented Ability to pay attention to the minute details of a project or task.
- Communication, Oral Ability to communicate effectively with others using the spoken word.
- Communication, Written Ability to communicate in writing clearly and concisely.
- Initiative Ability to make decisions or take actions to solve a problem or reach a goal.
- Judgment The ability to formulate a sound decision using the available information.
- Constituent Focus Ability to understand the viewpoint and objectives of internal and external College constituents.
- Ethical Decision Making Ability to demonstrate conduct conforming to a set of values and accepted standards.
- Honesty/Integrity Ability to be truthful and be seen as credible in the workplace.
- Working Under Pressure - Ability to complete assigned tasks under stressful situations.
- Loyal - The trait of feeling a duty to the employer.
Experience: Two to four years of previous experience in a Human Resources office required. Knowledge of standards and rules related to recruiting, FMLA, COBRA, unemployment and record keeping required.
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Family And Medical Leave Act Of 1993
Human Resources Information System (HRIS)
Paid Sick Leave
|Years of Experience||2-5 Years|