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Human Resources Assistant

Loras College, Dubuque, IA

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Loras College is an equal opportunity employer committed to creating an educational and work environment that is inclusive, rich in diversity, and supportive of all students, faculty and staff. Individuals from diverse racial, ethnic, and cultural backgrounds, women, veterans, and persons with disabilities are strongly encouraged to apply.


Provides administrative support services to the Director of Human Resources. Facilitates recruitment and the on-boarding of new employees. Manages all personnel files and maintains records. Updates job descriptions and org charts. Assists with FMLA, COBRA and unemployment programs.  


Essential Functions Statement(s)

  • Facilitates Recruitment:
  1. Posts open positions, gathers job descriptions, advertises in appropriate locations.
  2. Receives and tracks employment applications.
  3. Schedules interview visits when required and makes all necessary arrangements.
  4. Manages applicantpool system. 
  • On-Boarding New Employees:
  1. Sets up new employees in the HR system. 
  2. Ensures personnel forms are completed.
  3. Coordinates on-boarding process.
  4. Provides orientation information and overview of benefits for prospective employees.
  5. Processes background checks. 
  • Manages Employee Data:
  1. Ensures that employee files are kept up-to-date.
  2. Tracks faculty tenure status.
  3. Tracks H1B visas.
  4. Tracks employee evaluations and notifies supervisors when due.
  5. Tracks leave time for all employees and prepares records each year.
  6. Manages employee verification of employment process.
  7. Tracks HR Metrics.
  8. Creates reports for HR and other departments as needed.
  9. Supports generation and processing of survey data.
  10. Ensures that documents, reports, accounts, and records are accurate and current.
  11. Ensures the HR Department is following the Document Retention Policy.
  12. Assists with yearly total compensation and benefits letters.
  13. Updates job descriptions on a continual basis.
  14. Updates organizational charts on a continual basis.
  15. Assists with FMLA program.
  16. Assists with annual 403(b) retirement plan audit.
  17. Assists with monthly reconciliation of health & dental billing. 
  • Off-Boarding Exiting Employees:
  1. Processes all termination paperwork.
  2. Assists with unemployment benefits process.
  3. Assists with COBRA benefits program.
  4. Supports Early Retirement program.
  5. Ensures termination checklist is completed.
  6. Maintains personnel files and records. 
  • Assumes responsibility for related duties as required or assigned
  1. Ensures that work area is clean, secure, and well maintained.
  2. Updates skills as required.
  3. Completes special projects as assigned. 
  • Supports the mission and vision of the College and respects the College's Catholic tradition. 


Competency Statement(s)

  • Mission and Vision This competency asks how well the employee meets the mission and vision of Loras College. Factors to consider when assessing this competency include respecting and living the Catholic mission of the College and being a good ambassador for the College both at work and in the community.
  • Relationship Building Ability to effectively build relationships and maintain rapport with internal and external constituents.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Project Management Ability to organize and direct a project to completion.
  • Accountability Ability to accept responsibility and account for his/her actions.
  • Autonomy Ability to work independently with minimal supervision.
  • Diversity Oriented Ability to recognize the value of a diverse workforce to the College.
  • Time Management Ability to utilize the available time to organize and complete work within given deadlines.
  • Analytical Skills Ability to use thinking and reasoning to solve a problem.
  • Accuracy Ability to perform work accurately and thoroughly.
  • Detail Oriented Ability to pay attention to the minute details of a project or task.
  • Communication, Oral Ability to communicate effectively with others using the spoken word.
  • Communication, Written Ability to communicate in writing clearly and concisely.
  • Initiative Ability to make decisions or take actions to solve a problem or reach a goal.
  • Judgment The ability to formulate a sound decision using the available information.
  • Constituent Focus Ability to understand the viewpoint and objectives of internal and external College constituents.
  • Ethical Decision Making Ability to demonstrate conduct conforming to a set of values and accepted standards.
  • Honesty/Integrity Ability to be truthful and be seen as credible in the workplace.
  • Working Under Pressure - Ability to complete assigned tasks under stressful situations.
  • Loyal - The trait of feeling a duty to the employer. 


Education: High school graduate required.  Associates degree or higher in a business-related field preferred. Additional related coursework helpful.

Experience:  Two to four years of previous experience in a Human Resources office required. Knowledge of standards and rules related to recruiting, FMLA, COBRA, unemployment and record keeping required.   

Computer Skills: Advanced knowledge of Microsoft Office and HRIS software required. Ellucian Colleague experience preferred.

This listing has expired

Job Details

ID 756021
Dubuque, IA
Positions 1
Full Time
Pay --
Clerical/Office Administration
Customer Service
Human Resources
EMSI Skills Auditing
Computer Literacy
Decision Making
Detail Oriented
Employment Applications
Family And Medical Leave Act Of 1993
Human Resources Information System (HRIS)
Microsoft Office
Organizational Charts
Rapport Building
Relationship Building
Retention Period
Time Management
Unemployment Benefits
First Shift
Health Insurance
Dental Insurance
Life Insurance
Retirement Plan
Paid Vacation
Paid Sick Leave
Paid Holidays
Tuition Reimbursement

Preferred Candidates

Years of Experience 2-5 Years
Education High School/GED

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