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Executive Assistant

University Of Wisconsin-Platteville, Platteville, WI


Position Summary:

The University of Wisconsin-Platteville is accepting applications for the Executive Assistant to the Vice Chancellor of Administrative Services.  This is a part-time (25-30 hours per week,) position with anticipated length of demand being around 6-8 weeks. Pay rate is $16-18/hr.

The anticipated start date is as soon as possible.

The Executive Assistant provides assistance, support, and oversight of the daily administrative activities of the Vice Chancellor’s Office in order to ensure effective and efficient operation of the office. The position requires a high degree of confidentiality, responsibility and independence in completing responsibilities. 


- Manage a variety of divisional tasks related to the daily operations of the Vice Chancellor's Office for Administrative Services. 

- Communicate, handle and address incoming and outgoing verbal and electronic communications on behalf of Vice Chancellor.

- Interact with a variety of individuals, by email, phone and in person, in a positive and helpful manner.

- Maintain a high level of confidentiality, tact, courteousness at all times. Treat all information, both written and verbal, in a professional, confidential and sensitive manner.  Have strong and consistent ethical standards in all areas of work. 

- Perform all duties in a competent, accurate and prompt manner.  Seek to learn and retain detailed knowledge and information as to what duties must be performed and prioritized on a daily basis. 

- Constantly evaluate the work assignments and needs of the office and Vice Chancellor. 

- Perform work with minimum instruction (once basic knowledge is gained) and in an independent manner.  Be able to determine the most productive and successful course of action in performing duties and working with all people.

- Coordinate the Vice Chancellor’s calendar for ever-in-demand requests, including adding and editing events, last minute teleconferences, routine meetings, confirming attendees, scheduling rooms, setting up conference calls and managing multi-media needs requiring interaction with both internal and external executives and assistants.

- Become trained and knowledgeable in regard to all policies, procedures and requirements for preparing and seeking reimbursement for all aspects of work-related expenses. Make all travel arrangements for the Vice Chancellor. Prepare travel expense reports upon return providing all documentation. 

- Responsible for purchasing card and compliance with rules, new practices, policies and procedures as implemented.

- Organize materials for monthly meetings and conferences. Prepare and distribute meeting agendas, notes, back-up materials as requested.

- Provide background documents for the Vice Chancellor on issues brought to the Vice Chancellor’s Office and also visitors to the office.

- Review and proof Vice Chancellor’s correspondence, finalize and distribute as requested. Prepare letters; draft letters and memos. Provide executive support and coordination for projects and major events. 

- Coordinate ordering and mailing needs.

- Have a positive and productive attitude.

- Work in a collaborative, helpful and positive manner with a variety of employees, students and public members on a variety of issues.

- Ability to exhibit creativity and self-direction with capacity for independent work and multi-tasking as well as working as part of a team.

- Strong and effective organizational skills.

- High level of detail to campus deadlines; tracking tasks delegated to Chancellor’s senior staff to meet deadlines.

- High level skill in multitasking in fast-paced office; ability to adjust quickly and effectively to change and modifications in work duties and levels.

- Provide back-up support for other offices located within suite.

- Additional duties as assigned.

- Be an active participant in following applicable safety rules and regulations; including necessary training and drills.

What You’ll Need to Succeed:

- Bachelor’s Degree in Business Administration, Public Administration OR Associate's Degree with 2-4 years office administration experience.

- Excellent oral and written communication skills, excellent interpersonal communication skills; ability to interact successfully with faculty, staff and students as well as external constituents-regional, statewide and national.

- Attention to detail, excellent organizational skills, and discretion with confidential information.

- Ability to operate independently and to independently set priorities to meet the demands of the position.

- Knowledge of various rules, policies and procedures that impact organization and operation of the university.

- Documented excellence in the following areas: self-awareness and professional development; communication and personal effectiveness; customer/people oriented; achievement orientation; leadership.

- Excellent customer orientation and problem-solving skills.

- Knowledge of various software programs; computer literate with the ability to learn new software applications. Excellent telephone protocol.

Why It’s Great to be a Pioneer:

Campus Information: The University of Wisconsin-Platteville, founded in 1866, enrolls about 8,000 students in 42 baccalaureate and 6 master's programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin's largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Take a virtual tour of our campus!

Application Deadline:

We will review applications as received.  Position will be posted until filled.  

How to Apply:

The following documents are required for applicant consideration:

  • Letter of application addressing all required qualifications
  • A current resume
  • Contact information (name, telephone number, and email address) for 3 professional references. 

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures.  As a result of the TTC project, official job titles on current job postings may change in Spring 2021.  Job duties and responsibilities will remain the same.  For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.


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Job Details

ID 760980
Platteville, WI
Positions 1
Part Time
Pay --
Clerical/Office Administration
EMSI Skills Adjust Quickly
Business Administration
Computer Literacy
Detail Oriented
Executive Information Systems
Interpersonal Communications
Organizational Skills
Problem Solving
Public Administration
Sexual Harassment Awareness
Standard Occupational Classification Systems
Travel Cost Analysis
Written Communication

Preferred Candidates

Years of Experience --
Education Associates

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