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RiverWorks Discovery Assistant

National Mississippi River Museum & Aquarium,

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RiverWorks Discovery Assistant

Reports to: RiverWorks Discovery Director

Part-Time Position


RiverWorks Discovery Program Description

RiverWorks Discovery (RWD) is a nationally recognized education outreach effort of the National Rivers Hall of Fame and the National Mississippi River Museum & Aquarium (NMRM&A) in Dubuque, Iowa.  RWD teaches people about the commerce, culture and conservation of America’s rivers and their watersheds.  The program was created in 2004 by AEP River Operations, and due to its exponential growth and success the program was gifted to the NMRM&A in 2010. Today, RWD has more than 150 co-sponsors and almost 40 non-profit partners nationwide who make it possible for RWD to provide free educational materials and presentations to the public. RWD has educated over 1,000,000 children and families since its inception through involvement with various festivals, conferences, seminars, school presentations, and hands-on workshops.  RWD is a coordinated effort that brings together the river industry, community leaders, museums, nature centers, educators and the public to recognize the important role our rivers have played throughout history and will continue to play in our nation’s future.

Position Summary

The RWD Assistant will act as liaison between the RWD Director and the NMRM&A’s education, development, exhibits and marketing departments assisting with administrative tasks, donor relations, marketing, program scheduling, and public relations for both RWD and NMRM&A.

Principle Accountabilities

Specific duties will include but are not limited to, delivering RWD programming and presentations, creating new curriculum, planning workshops, and coordinating field trips. The RWD Assistant will coordinate with NMRM&A team members in performing administrative tasks and duties, producing and/or updating: newsletters, classroom resources and library resources, development of interactive exhibit displays, and preparing donor related materials to be used for solicitation.

  • Coordinate production and mailing of appeal letters.
  • Assist with grant applications and fundraising requests.
  • Answer public inquiries and necessary follow-up, distribute informational materials to students, teachers, and general public
  • Process donations and prepare acknowledgement letters and other correspondence.
  • Maintain foundation, corporation, and individual donor files in coordination with Development Manager.
  • Create monthly fundraising/sponsorship reports, media exposure reports, and other database reports as needed.
  • Handle administrative details associated with program scheduling for schools and community events including schedule dates and times for programs, gather and/or prepare materials, promote events to intended audience, invite guests and speakers, make appropriate recommendations for improvement, etc.).
  • Update Website Calendar
  • Generate and share content on RiverWorks Social media pages including Facebook and Instagram
  • Manage and increase the exposure of RWD nationally with media releases and follow up, working with RWD Director and marketing Director.   
  • Coordinate media materials for distribution. (i.e. copying, filing, mailing, e-mailing)
  • Other duties as assigned.

Performance measures

  • Number of donations processed and acknowledged within 24 to 48 hours.
  • Success in maintaining accuracy of database records.
  • Accuracy of fundraising reports.
  • Satisfactory completion of assigned administrative tasks
  • Success in coordinating the production of direct mail appeals.
  • Success in increasing exposure and awareness of RWD to sponsors, potential sponsors, and the general public

Preparation and Knowledge

  • Associates or bachelor's degree in a related field.
  • A minimum of three years' experience in an administrative position, preferably in a not-for-profit development office
  • Proficiency in Microsoft Word, Excel and PowerPoint Database management experience
  • Excellent verbal and written communications skills
  • Ability to present information concisely and effectively, both verbally and in writing
  • Ability to organize and prioritize work
  • Ability to work independently with little supervision
  • Excellent interpersonal skills

To apply, please send cover letter and resume to apply@rivermuseum.com.

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Job Details

Req Num --
ID 371424
Positions 1
Part Time
Pay --
Clerical/Office Administration

Preferred Candidates

Years of Experience --
Education Associates

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