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Private Client Services Executive Assistant

Heartland Financial USA, Inc., Dubuque, IA

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1.   Assists the department Executive Vice President with his/her daily organization to include: calendar appointments, meeting materials, e-mail management, and travel arrangements.

2.  Responsible for facilitation and coordination of corporate level projects as assigned by Executive Vice President. This may include, but is not limited to, facilitating calendars, preparing agendas, aggregating meeting materials, reserving and preparing facilities, and recording minutes of meetings.

3.   Provides daily coordination of activities to other department personnel.

4.   Prepares presentation materials under the direction of others.

5.   Coordinates and attends regularly scheduled department meetings to include preparing agendas, aggregating meeting materials, reserving and preparing facilities, and recording minutes.

6.  Performs all other duties as assigned.


1.   Associate’s Degree; or equivalent years of experience.
2.   3-5 years of executive level support  experience
3.   Proficient with Microsoft Office to include Word, Excel, Outlook, and PowerPoint.
4.   Committed to excellence.
5.   Self-motivated and takes initiative.
6.   Able to think creatively to problem solve within company policy.
7.   Persuasive/able to respectfully and successfully present ideas to opposition.
8.    Perceptive/able to distinguish the needs and preferences of individual employees, peers and customers.
9.    Ability to use prudent judgment in decision making.
10.   Highly detail oriented.
11.  Ability to build trust and maintain confidentiality

EOE/AA Employer M/F/Disabled/Vet

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Job Details

Req Num 17-0591
ID 409256
Dubuque, IA
Positions 1
Full Time
Pay --
Banking/Mortgage/Financial Services
Clerical/Office Administration
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Retirement Plan
Paid Vacation
Paid Sick Leave
Paid Holidays
Tuition Reimbursement

Preferred Candidates

Years of Experience 2-5 Years
Education Associates

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