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Executive Administrative Assistant

Crescent Community Health Center, Dubuque, IA

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Essential Responsibilities:

  •  Perform all job functions according to the mission and values of CCHC
  • Provide administrative support for the leadership Team
  • Schedule appointments for the Leadership Team
  • Assist with planning and organization of all-staff meetings and/or special agency events
  • Assist C-suite with HRSA tasks and preparation
  • Notify Board and committee members of meetings and distribute meeting materials
  • Take minutes for Board and committee meetings
  • Assist human resources with privileging and credentialing process for licensed professionals
  • Uploading to and document management of CCHC member portals
  • Arrange for travel for the Leadership Team
  • Maintain the internal phone extension roster and emergency contact spreadsheet
  • Complete administrative tasks such as photocopying, compiling new hire packets, mailing and faxing
  • Occasional travel to local businesses for pickups and deliveries
  • Greet visitors
  • Distribute mail for the Leadership Team
  • Create gift acknowledgements for donations and pledges
  • Assist with maintaining the donor database and prints labels when needed
  • Manage office supply inventory and ordering
  • Work independently and within a team to complete special non-reoccurring and ongoing projects
  • Display a caring and helpful attitude toward staff, patients and visitors
  • Other duties as assigned

Education and Experience:

  • High school diploma or GED required; related post-secondary education preferred
  • A minimum of three years’ experience in a confidential office setting
  • A valid driver license, verification of personal auto insurance and the ability to become an authorized driver as detailed in the driver authorization procedure
  • Demonstrated customer service skills on the phone and in person
  • Demonstrated ability to exercise independent judgment and problem solving
  • Excellent communication skills (oral, written and interpersonal)
  • High proficiency with Microsoft Office, graphics programs and social media platforms
  • Strong organizational skills and resourcefulness

Background check and drug test required. 


If you are interested in joining this growing, mission driven non-profit, submit your resume with salry requirements to:  mkenneally@crescentchc.org.  Resumes will be accepted until the position is filled.

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Job Details

Req Num --
ID 697604
Dubuque, IA
Positions 1
Full Time
Pay --
Health Care
Volunteer and Non-profit
First Shift
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Retirement Plan
Paid Vacation
Paid Sick Leave
Paid Holidays
Tuition Reimbursement

Preferred Candidates

Years of Experience --
Education High School/GED

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