Office Assistant for Physical Therapy Department

Job Overview

At Clarke University, everything we do is focused on making an impact on students so they can positively impact the world. For students, it means a place where more than facts are studied it means new ways of thinking are explored. For faculty and staff, it means more than just coming to work every day it means truly collaborating across the university to put student success first. It also means living and working in a thriving city named one of the "most livable" small cities in the country and one of "Best Green Places" in the country.

The University is currently seeking a qualified individual to assume the role of Office Assistant for the Physical Therapy Department. 

This is a 12-month position at 40 hours per week. The Office Assistant is responsible for supporting the faculty within the department. Essential responsibilities include, but are not limited to: 

• Providing administrative support to Department Chair, Faculty, and Clinical Education Team, such as organizing meetings, meeting spaces, travel, clinical travel and continuing education courses. Other responsibilities of support may include filing, managing invoices, ordering supplies, merging documents, running reports, taking minutes at meetings and other duties as assigned.
• Collaborating with the Chair in correspondence, appointment scheduling, outcomes, data collection and analysis, and tracking budget items. The office manager also assists in completion of reports for external accreditation agencies and internal departments.
• Effectively responding to phone calls, mail, e-mail, faxes, and in-person inquiries and concerns from students and their families, faculty, staff, administration, suppliers, and employers.
• Significant use of Microsoft Office computer software including: Word, Access, and Excel, PT CPI Web, student information system software, and other internal computer programs as assigned by the network administrator.
• Maintaining professional, educational, and welcoming appearance of offices.
• Exercising confidentiality and discretion on significant student matters.
• Supervising, training, and delegating tasks and provide support for student employee(s).
• Availability on occasional evenings and weekends to support continuing education events. 

A High School diploma or GED is required, along with 1-2 years of general office experience. The successful candidate must have demonstrated experience with MS Office products (Word, Excel), and excellent verbal and written communication skills. The ability to interact with a variety of departments, students, parents, faculty and staff in a positive manner is critical. The candidate must have strong organizational skills with a desire to work independently. 

To apply, please upload your cover letter and resume online at http://clarke.applicantpool.com/jobs. Review of applications will begin immediately. 

Clarke University is committed to fostering a welcoming campus community that celebrates the unique contributions of each person and promotes an inclusive learning environment. Clarke University does not discriminate against any employee or any applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.