Alumni Engagement Coordinator

Job Overview

The University of Dubuque is a growing faith based University that is seeking an Alumni Engagement Coordinator.  The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match. 

Primary Responsibilities:

Event Planning: 

• Serve as a primary support person for all aspects of Homecoming planning and event execution
• Also serve as support person for all on and off campus alumni and advancement events
• Assist in event creation ideas and marketing strategies 
• Assist in event preparation: set-ups, name tags, decorations, and food service arrangements
• Help draft marketing content, including biographies and alumni stories for department related publications
• Manage RSVP list and communications with alumni 
• Monitor various email accounts and respond accordingly 
• Organize all alumni event photos and manage SmugMug photo-sharing account

Social Media: 

• Manage University of Dubuque Alumni Association Facebook, Instagram, and Twitter 
• Develop and execute social media calendar and campaigns to increase engagement 
• Create and monitor alumni event pages 
• Interact with alumni via social media: birthdays, marriages, births, and other milestones 
• Design graphics where appropriate 

Department Support: 

• Provide staff support to the Vice President for Advancement, Director of Alumni Engagement, and other staff within the department as needed
• Answer incoming calls in a timely manner, greet callers, and route them to the appropriate person
• Assist in supervising student workers and assigning projects to be completed
• Perform hospitality functions for department visitors and guests
• Track Alumni Engagement expenses and event budgets
• Assist in keeping the Alumni webpages up-to-date
• Build email templates in Constant Contact for alumni e-blasts 

Data Entry: 

• Track and enter Attributes from events into Jenzabar system
• Record alumni updates and stories in Jenzabar

Other: 

• Actively contribute to the Advancement Teams resource development initiatives by representing the University in a professional and positive manner with internal and external constituencies
• Perform other duties as assigned in support of the University’s Mission

Qualifications: 

• Associates degree required; Bachelor’s degree preferred
• Minimum of 3 to 5 years' experience in related duties
• Must be available to work some nights and weekends for special events. May include walking distances, stairs, and standing for long periods of time
• Experience in database management helpful
• Demonstrate high level proficiency skills with Windows and Microsoft Office (Word, Excel, Outlook)
• Experience in Canva or similar design programs preferred 
• Experience with email marketing software preferred 
• Strong ability to prioritize tasks and manage multiple ongoing projects at a given time
• Demonstrate excellent interpersonal skills, organizational skills, attention to detail, effective oral and written correspondence, and public relations skills
• Ability to use discretion and confidentiality in department and University matters
• Commitment to the Missionof the University 

To apply with a growing faith based University for the Alumni Engagement Coordinator position, please submit a cover letter, resume, three professional references, and UD employment application, located on our website, to HR@dbq.edu or to the Director of Human Resources, at the University of Dubuque, 2000 University Avenue, Dubuque, IA 52001. 

Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO