Accounting Tech, full-time

Job Overview

Where You Will Be Working:

Medical Associates Clinic is a physician owned multi-specialty group practice.  Our 100+ physicians and 900 health care professionals lead the way in providing quality healthcare in Northeast Iowa, Southwest Wisconsin and Northwest Illinois.

The Accounting Tech position is an onsite position located in Dubuque, Iowa. 

What You Will Be Doing:
- Responsible for payroll processing functions and miscellaneous invoicing functions
- maintenance of corporate cash accounts,
- maintenance of statistical data and certain general ledger duties

Schedule: Mon-Fri 8:00-5:00pm, hourly position. Flexibility available!

Benefits Package is Worth Over $20,000 and  includes:

• Single or Family Health Insurance with discounted premium rates for wellness program participation.
• 401k with immediate matching (50% on the dollar up to 7% of pay + additional annual Profit Sharing
• Flexible Paid Time Off  Program (24 days off/year)
• Medical and Dependent Care Flex Spending Accounts
• Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.

Essential Functions & Responsibilities:

• Process bi-weekly and supplemental payrolls, including maintenance of miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information; process payroll checks and submit Automated Clearing House (ACH) file to bank; remit all federal and state payroll withholdings and employer taxes, as well as 401(k) and employee loan payments; process check requests for all other payroll withholdings and garnishments; maintain payroll system general ledger rules; process payroll entry import to the general ledger; maintain employee W-4 records and ensure appropriate withholding based on multi-state reciprocal tax rules.
• Perform general ledger reconciliations for all bank accounts.
  Prepare daily deposit of non-accounts receivable (A/R) cash received; monitor insufficient funds checks, redeposits, and charge backs; process stop payment requests; perform transfers of Wisconsin and employee claim payments to Health Plan cash account; perform monthly transfers between satellite accounts and Clinic checking account; monitor all other cash transactions through online banking; process daily entries to the general ledger and cash management system for all cash transactions.
• Record and track uncashed checks by state; stop payment and apply uncashed check amounts to the recipients’ current patient account balance if appropriate; send correspondence to attempt to clear or reissue checks; process and file annual unclaimed property returns and remit balance of remaining uncashed checks as required by law.
• Perform payroll tax reconciliations; process and file all quarterly state and federal payroll tax returns; complete annual processing, filing, and disbursement of employee W-2s.
• Balance all payroll withholding and various other receivable and miscellaneous general ledger accounts monthly.
• Complete all other assigned projects and duties. 

Knowledge & Experience:

Experience:  One to three years of similar or related experience.

Education:  Equivalent to a two-year college degree or completion of a specialized course of study or certification at a business or trade school. 

Interpersonal Skills:  Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.

As a healthcare organization, we adhere to applicable CDC and OSHA guidelines regarding the use of masking and social distancing.